Group Registration
Company Administrators enter delegate registrations online. The Company Administrator will have exclusive rights to manage registrations for all delegates. Administrators must first set up a contact account with general company information.
Important note about registration fees and hotel reservations: All group hotel reservations for the Annual Meeting must be secured directly through the 2025 ASCO Annual Meeting Customer Service Center. Until you secure your group hotel reservations and make payment, you will be charged the applicable registration fee plus an additional fee of $300 per person.
Please note: A unique email address is required for each delegate. The Meeting offers several value-added products to which access depends on having a unique email address for each user.
There are 2 ways to register for the 2025 ASCO® Annual Meeting depending on the size of your group:
Online (any number of delegates may be submitted)
Company Administrators enter delegate registrations online. The Company Administrator will have exclusive rights to manage registrations for all staff working in the booth. Administrators must first set up a contact account with general company information.
New registrations, changes and/or cancellations can be made online any time using the delegate registration website. To substitute one delegate for another, the company administrator must cancel the first registration and create a new registration using the new delegate's information.
Import (must submit 50 or more delegates)
If you meet the minimum requirement of delegates, you may submit the registrations using the import spreadsheet. Administrators must first set up a contact account with general company information. Once the spreadsheet is imported, administrators should use the delegate registration website to make additional registrations, changes, or cancellations. Download the Import Spreadsheet Template and Import Instructions.
Spreadsheet Submission Deadlines
- Early Registration Fees - Wednesday, April 23, 2025 *
- Late Registration Fees - Friday, May 16, 2025 *
* The Import Spreadsheet may be submitted earlier than the dates posted above. Please allow up to 10 business days until you are able to access your delegate registrations online.
Registration Change/Cancellation Policy
Cancellations:- Cancellation Deadline: Tuesday, May 27, 2025, at 11:59 PM
- Cancellation Fee: $75
- No refunds for cancellations received after cancellation deadline
Changes: Most changes and cancellations can be made online through the registration website until the cancellation deadline.
- If you are currently registered to attend the meeting in person, you can change to an online only registration and receive a refund for the difference until the cancellation deadline.
- If you are currently registered to attend the meeting online only, you can change to an in-person only registration by paying the difference between the online only fee and the in-person fee. Instructions will be included in your email confirmation.
- Financial adjustments cannot be made after Thursday, June 12, 2025.
Refunds: Refunds will be processed up to 8 weeks after Tuesday, May 27, 2025. Membership dues, foundation donations, paper processing fees, and wire transfer fees are nonrefundable.
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